2016 Annual Meeting Agenda

Please join us for the 2016 Southwest Shore Annual Meeting on Saturday, July 2, 2016, at 10:00 a.m. at our usual spot on Keystone Point. Please bring your own chairs, hats, sun screen, and beverages. We will provide updates on the latest news and activities at the Southwest Shore. In particular, Betsy Curley and Laurie Large will give us the latest details on the upcoming SWS Summer Celebration on July 30. If you have questions, or would like to help with the party, this is your chance to join in. Here is the preliminary agenda of topics to be discussed at the meeting:

 
If you would like to refresh your memory about last year's Annual Meeting, the Minutes of the 2015 meeting are available on our SWS website. Please join us in person for this year's Annual Meeting.

2015 Annual Dues Suspended

Centennial Picnic -- kids' water relay

Centennial Picnic -- kids' water relay

The Southwest Shore steering committee has determined that there are sufficient funds in the SWS General Fund to cover our anticipated expenses for at least the next few years, as well as to provide a reserve for unanticipated situations. Therefore, we are suspending the collection of the $100 annual dues payment, effective immediately. Please do NOT send any dues payments this year.

Some people have proposed that we use some of our surplus funds to have another Southwest Shore family picnic, subsidized by the SWS General Fund. It may be too late to organize an event for the current summer, but if you are interested and willing to work on planning a future family event, please send us you name, ideas, and comments using our SWS Contact Form.

Searching for Rocky

San Bernardino Flying SquirrelThe Forest Service is looking for Flying Squirrels

Hello, Big Bear Tract Cabin Owners,

The Forest Service has asked us to communicate to you the following appeal for information about flying squirrels in our local forest. Please read their message and news release, and then reply with your feedback to the email or telephone number shown below. Thanks very much. ____________________________________________________

Dear Recreation Residence Tract Residents,

If cabin owners have seen any flying squirrels at their tracts, we would like to hear from them. We are particularly interested in the following information:

  • Name/address of site
  • Approximate dates/years of observations
  • What was the flying squirrel doing?
  • Do you see them regularly?

Please share this email with as many cabin owners and users as possible.  If anyone has sightings to report, please contact our District Wildlife Biologist, Robin Eliason. Her contact information is below. Thank you. We appreciate your help.

Robin Eliason District Wildlife Biologist Forest Service, San Bernardino National Forest Mountaintop Ranger District Phone: 909-382-2832 Fax:  909-866-2867 reliason@fs.fed.us

P.O. Box 290 41374 North Shore Drive Fawnskin, CA 92333-0290

____________________________________________________

NEWS RELEASE

U.S. Forest Service, San Bernardino National Forest For Immediate Release Contact: John Miller at (909) 382-2788 Twitter: @sanbernardinonf

In Search of the San Bernardino Flying Squirrel – Have You Seen One?

SAN BERNARDINO, Calif., April 21, 2015 – If you have seen a flying squirrel, the US Forest Service would like to hear from you. The San Bernardino flying squirrel is a subspecies of the northern flying squirrel. It is only known from the San Bernardino and San Jacinto Mountains although it has not been seen in the San Jacinto Mountains for about twenty years.

Flying squirrels are closer in size to chipmunks than our larger native gray squirrels. They are nocturnal and have large flaps of skin that connect their front and hind feet. These flaps of skin allow them to glide from tree to tree. They do not fly in the same way that birds do – no flapping is involved. Their flat tail is used as a rudder to steer as they glide.

US Forest Service biologists have been studying flying squirrels on the Mountaintop District of the San Bernardino National Forest since the early 1990’s. Research is needed to have a better understanding of the current distribution, their habitat requirements, and the status of the population. Much of what we know about the distribution is based on reports from residents who see flying squirrels at their bird feeders at night or those who have found dead flying squirrels.

If you have seen flying squirrels in our local mountains, please report the sighting information to Robin Eliason (reliason@fs.fed.us 909-382-2832). Photographs would also be appreciated.

FS Proposals for Cabin Improvements

Cabin painting

Cabin painting

The Forest Service must approve any additions or expansions to your cabin, and any other changes made to the exterior of your cabin, such as repainting and/or replacement of roof, siding, decks, windows, doors, water tanks, etc.  Follow this link to the official Forest Service "Form for Proposed Cabin Improvements", which must be submitted to the Big Bear Forest Service Special Uses Administrator for approval. This proposal process was described last year in a letter from the FS dated September 24, 2012, which was sent to all cabin permit holders.  According to that letter, the deadline for any proposed 2013 projects was November 30, 2012.  Consequently, if you did not submit your 2013 proposal by that date and received approval, you are not authorized to make any exterior changes to your cabin in 2013.

In the first year (2012) of the formal request requirement, 60 improvement requests were received for projects ranging from painting to huge remodels. The majority of approval letters were mailed by April 1, though a few are awaiting final sign-offs. The major reason for delays in processing requests was lack of sufficient information about the work to be done. The FS feels that this new process has been a success, but would like feedback from cabin owners. Please send your comments to your Special Uses Administrator, Katie Nelson (KLNelson@fs.fed.us).

According to a more recent FS letter to cabin owners dated May 13, 2013, you may submit your proposals now for projects you wish to do in 2014.  The deadline for submitting your 2014 proposals is August 30, 2013.  However, apparently, none of these proposals will be considered until after August 30, and approval/denial letters will be sent out by April 1, 2014.  Please read the May 13, 2013 letter for more details.

If you have questions, the Forest Service will be holding an Open House on Saturday, July 27, 2013 at the Big Bear Discovery Center from 10 a.m. to 2 p.m.  This Open House will be an opportunity for cabin owners to discuss their proposal for cabin improvements, or to discuss any other Forest Service questions or issues they may have.  If you are interested, please mark this date on your calendar.

Note:  If you have more questions about the Forest Service Recreation Residences program, please visit this Forest Service website for a comprehensive discussion and relevant forms:

Forest Service Permit Fee Invoices - 2013

Cabin 51 Sleeping Cabin Sunset On Friday my "snail mail" arrived from the post office with a "Correction" letter from the Forest Service regarding my earlier 2013 Permit Fee computation. The good news is that my 2013 fees were reduced from the original billing amount. The bad news is that the "Correction" letter may raise questions among all owners about whether their original Forest Service bills are correct.

The correction to my bill was caused by the fee phase-in requirements of CUFFA (Cabin Users Fee Fairness Act).  As you may recall, CUFFA continues to control our annual permit fee calculation until the new Cabin Fee Act (CFA) can be enacted. For 2012-2014 the phase-in rules only apply to Category 3 lots, which were the only lots with a large increase in the 2008 appraised value over the 1998 appraisal. The appraisal values for Category 1 and 2 lots were very similar in 2008 compared to 1998, so if you have a Category 1 or 2 lot, the CUFFA phase-in rules do not impact your 2013 billing calculation, and you probably did not (and will not) receive a correction notice.

Let me address the issue of the 2013 billing computation, so that everyone can check their own invoices to verify that the amounts are correct.

Note:  The following calculation description has been modified slightly from my original June 22 post in order to clarify the effect of the CUFFA phase-in rules.

Because the Cabin Fee Act still has not been passed by the House and Senate, the old CUFFA rules continue to control the annual cabin fee computation.  Last year the base annual permit fee for 2012 (the initial year) was equal to 5% of the 2008 appraised value. Each owner paid the following amount in 2012 unless the CUFFA phase-in rules applied. The 2008 appraised value and 2012 initial base fee for each lot category are as follows:

  • Category 1:  Appraised Value - $ 125,000  2012 Base Permit Fee - $6,250
  • Category 2:  Appraised Value - $  50,000   2012 Base Permit Fee - $2,500
  • Category 3:  Appraised Value - $  32,000   2012 Base Permit Fee - $1,600

However, for Category 3 lots the CUFFA phase-in rules did apply in 2012, which is why Category 3 owners actually paid less than the $1,600 initial fee that was based on 5% of the 2008 appraisal. The phase-in rules were designed to insure that a cabin owner did not have a huge fee increase in a single year. For that reason, in 2012 most Category 3 owners probably only paid between $1,150 and $1,200, depending on what they actually paid in 2011.  (I know it seems complicated, but stick with me here.  :)

Let's move on to the 2013 computation. Since Category 1 and 2 are not subject to the phase-in rule, their 2013 permit fees are simply equal to the prior year's actual annual fee, increased by inflation factor "IPD", as shown on your invoice. The computations are as follows:

Category          2012 Fee        IPD         2013 Fee Category 1        $6,250.00  x  1.017  =   $6,356.25 Category 2        $2,500.00  x  1.017  =   $2,542.50

If you have a Category 1 or 2 lot, your 2013 fees should correspond to the amounts above.

For Category 3, under the phase-in rules, the total 2012 fee increase is phased in over a 3-year period. In 2013, Category 3 lots are in the second year of the 3-year phase-in process. I suggest that you take your 2013 Permit Fee invoice and do the following calculations ASAP, just to be sure the Forest Service got it right on your bill. Here's what you need to do.

Assume for this computation that your actual fee paid for 2012 was $1,200. (Note: When you do your own fee computation, use the actual fee that you paid in 2012.) Using a $1,200 fee amount for 2012, here are the steps to calculate the correct 2013 billing amount:

  • Subtract last year's (2012) Permit Fee from the base permit fee shown above for your Lot Category.  (Category 3:  $1,600 - $1,200 = $400)
  • Divide that difference by 2.  (e.g., $400 / 2 = $200)
  • Add the result to the rent paid in 2012.  (e.g., $200 + $1,200 = $1,400)
  • Multiply that sum by the 2013 IPD of 1.017.  (e.g.  $1,400 x 1.017 = $1,423.80)
  • The result is your 2013 Permit Fee, based on the CUFFA phase-in rules. (e.g., $1,423.80). This should be the amount shown on your invoice.

The Forest Service tried to explain this computation on my Correction Notice, but did not do a very clear job. They also inadvertently used some incorrect sample amounts, which made their explanation totally confusing. If you follow the example shown above and substitute your own amounts, you should arrive at the correct result, which hopefully will match the Forest Service bill.

The payment due date is 30 days after the billing date. If you get a correction notice, the due date is 30 days after the correction notice date. For most of us our payment will be due sometime in mid-July. Please make your payment in a timely manner. If you have questions about your invoice, you should contact the San Bernardino National Forest Billing Representative, David Cruz (phone: 909-382-2623; fax: 909-383-5767; email: davidcruz@fs.fed.us). He has been very helpful in resolving individual owner issues. Please resolve your questions and issues promptly.

Historic Preservation Requirements

Historic Big Bear Hotel
Historic Big Bear Hotel

Following up on a suggestion at the November 2012 San Bernardino National Forest Cabin Coalition (SBNFCC) meeting, an invitation was extended to Pam Daly to attend the May 2013 SBNFCC meeting and discuss the role of architectural historians in approval of cabin improvements.

The National Historic Preservation Act requires that the Forest Service identify structures of historic significance and ensure that historical status is maintained in any improvements or alterations. While several residence tracts have been surveyed for their historical significance, only a few tracts on our Forest have completed the entire documentation and reporting process [Polique Canyon, Southwest Shore, and Stetson Creek for sure]. All other tracts must be managed as if they were historic.

On any request affecting the exterior of a cabin or addition over 9 sq ft, the Forest Service will most likely request that an architectural historian be consulted to ensure that preservation requirements are being met. Pam Daly is one such Architectural Historian, who is engaged by the cabin owner to consult on the planned improvements to ensure that they satisfy Forest Service requirements as well as those specified in the NHPA. The cost of such a consultant can be from $300 to over $1,000, depending on the complexity of the project. Two primary resources for historical preservation guidance that Pam identified are:

These historic preservation issues are particularly important to Southwest Shore cabin owners, since the Southwest Shore has been designated as both a state and federal historic district.  Whenever you are contemplating making any changes to your cabin exterior, remember that you need Forest Service approval for such changes, and that you must consider the impact of the changes on the historic nature of your cabin.  You should also consult the Southwest Shore Colony Operating Plan and Architecture Appearance Standards.

If you have questions about historic preservation requirements, please contact the FS Special Uses Administrator, Katie Nelson, either by phone (909-382-2812) or by email (KLNelson@fs.fed.us).